In large projects, multiple contractors often depend on each other’s documents to deliver their scope. Traditionally, this exchange has been cumbersome, relying on manual distribution of Master Document Registers (MDRs), repeated checks for updates, and continuous follow-up to ensure the latest revisions are shared.

Omega 365 simplifies this process with Interface Documents – a secure and efficient way for contractors to exchange documents directly with one another, without requiring the project owner to manage access.

The Traditional Challenge

Imagine Contractor B needs a set of documents from Contractor A. Normally, Contractor A would send over their MDR, Contractor B would mark the needed documents, and then Contractor A would send back the requested files. Each time a revision was issued, the process repeated. This manual loop not only consumed time but also created risks of miscommunication and outdated information.

A Smarter Approach in Omega 365

The Interface Documents application provides a smarter solution:

• Live Access to MDRs: Contractor B can see Contractor A’s MDR with titles and document IDs. Limited those that are marked as "Interface Documents".

• On-Demand Requests: Contractor B can request access to the documents they need at any time.

• Controlled Sharing: Contractor A reviews each request and decides whether to approve or decline.

• Always Up to Date: Once access is granted, Contractor B always sees the latest revisions, avoiding duplication of effort.

  

  By using the "Interface Documents" feature in Omega 365, the exchange of documents can be handled efficiently.

Key Features

• Request and Approve Access: Contractors can request documents, set deadlines, and track the status of requests. The providing contractor can approve, decline, or even proactively grant access without a request.

• Flexible Management: Access can be revoked at any time, ensuring control remains with the document owner.

• Audit Trail: Project administrators (not contractors) have full visibility of the audit trail, ensuring transparency and compliance.

• Notifications: Automated notifications keep both parties updated on requests and approvals.

Why It Matters

By enabling contractors to share documents directly, Omega 365 reduces the administrative burden on the project owner’s Document Control team. Contractors get timely access to the information they need, while project owners maintain oversight without micromanaging. The result is faster collaboration, fewer delays, and greater trust across project interfaces.