Product Insights

Meetings are a core part of how organizations make decisions, align teams, and track progress. But managing meetings effectively—before, during, and after—can often feel disorganized and inefficient. With Omega 365 Meetings, your entire meeting process is streamlined in one powerful, integrated system. This post outlines recommended practices for using the Meetings app in Omega 365 to get the most out of your meetings—ensuring preparation, execution, and follow-up are seamless and traceable.

Risk management in capital projects is vital for success. Using global standars, and Omega 365, it involves planning, identifying, analyzing, responding, and monitoring risks. Omega 365 enhances this with tools like AI-powered identification of risks and mitigating mesaures, Monte Carlo simulations, risk registers, and live dashboards. It supports early risk identification, structured assessments, and actionable responses. Continuous learning, addressing both threats and opportunities.

Omega 365 Document Management integrates workflows for Third-Party Verification, enabling submission, tracking, and compliance with standards like ISO 9001. Key features include document marking, submission, iteration support, status tracking, and audit trails. Use cases include technical design verification, regulatory approvals, and subcontractor deliverables.

A new feature in Risk Management allows teams to set target risk levels, defining desired post-treatment risks. Targets are displayed in the matrix for clear comparison with current risks, aiding structured risk management per standards like ISO 31000. Risk Managers can set, update, or delete targets, visible as "T" in the matrix. Practical uses include tracking strategic, operational, and project risks. The feature launches in early August, enhancing risk reviews and decision-making.

Backed by three decades of real-world project experience and built around recognized standards, Omega 365 offers a proven framework for cost management in capital projects. From WBS and forecasting to change control, risk, and earned value, this post highlights how leading organizations use Omega 365 to enable structured, transparent, and reliable project execution and reporting.

Omega 365 introduces out-of-office delegation for document management, enabling users to assign delegates for tasks like reviewing, checking, and approving during absences. Delegates can be set for specific periods, organizational units, and task types, ensuring seamless workflow continuity. Responsibilities revert to the original user post-delegation. The feature is under internal testing and will be available soon.

Efficient project commitment control in Omega 365 combines PO imports from ERP systems like SAP with Contract Management for full lifecycle control. This setup enables tracking VORs, contract changes, and accurate forecasting. Import POs based on Excel templates or use API's. Updated commitments can be viewed in WBS Cost & Progress and integrated into forecasts. The PO Review app provides detailed insights into purchase orders and related invoices

Omega 365 Document Management evolves to address growing complexity in documentation. Key updates include hybrid solutions for seamless integration, role-based distribution, AI-driven tagging, and enhanced review tools. Upcoming features focus on collaboration, lifecycle management, and advanced document handling.

Omega 365 prioritizes performance through structured monitoring, focusing on response rate KPIs to ensure system responsiveness. Hourly and daily tracking identifies trends, while granular insights and debug tracing help address bottlenecks and errors. Unified monitoring enhances all solutions.

Incident Management in Omega 365 leverages the Scope Items concept for structured, traceable processes, integrating incidents with other workflows. It offers configurable paths, tailored processes, and enhanced user interfaces for efficient handling. Omega 365 uses this system internally, ensuring continuous improvement based on real-world needs.

Efficient follow-up of requirements can streamline documentation processes, improving operations and compliance management.